Planning an event is exciting, but let’s be honest—it can also be overwhelming. From budgeting mishaps to last-minute chaos, there are plenty of things that can go wrong. But don’t worry!
Choosing the right venue, like Element, can help you avoid these common event planning pitfalls.
Whether you're organizing a birthday celebration, corporate event, or bridal shower, here are some common mistakes and how booking Element's Private Event Space can help ensure a smooth, stress-free event!
1. Poor Time Management
The Mistake:
Waiting too long to book a venue, rushing setup, or underestimating how much time you’ll need for your event can lead to common-event-planning-mistakes-and-how-a-great-venue-like-element-can-help-avoid-themunnecessary stress.
How Element Helps:
✅ Clear Booking Options: We offer multiple rental levels so you can book exactly the time you need—no feeling rushed!
✅ Setup & Teardown Time Included: Your booking time includes setup and cleanup, so you can focus on enjoying the event instead of scrambling.
2. Underestimating the Budget
The Mistake:
It’s easy to focus on decorations, catering, and entertainment—but unexpected costs (like extra rentals, last-minute vendor changes, or hidden fees at some venues) can throw off your budget.
How Element Helps:
✅ Transparent Pricing: No hidden fees or surprise charges! Our rental options are straightforward and all-inclusive.
✅ Flexible Vendor Choices: Use your preferred vendors to stay within budget, or choose from our trusted vendor list to make planning easier.
✅ Built-in Amenities: Tables, chairs, and more are included—saving you money on rentals!
3. Choosing the Wrong-Sized Venue
The Mistake:
Booking a venue that’s too small makes guests uncomfortable, while an oversized space can feel empty and impersonal.
How Element Helps:
✅ Space transparency: Element is a 2,000 sqft space and accommodates up to 99 people standing or 50 people seated. Other intimate seating areas around the space can be used to accommodate up to 20 extra seats.
✅ Flexible Seating Arrangements: Whether you need banquet seating, cocktail-style setups, or an open floor plan, we help customize the space to fit your needs.
4. Overcomplicating Setup & Decor
The Mistake:
Some event spaces require renters to bring in everything—from tables and chairs to sound equipment—making setup expensive and exhausting.
How Element Helps:
✅ Tables & Chairs Included: One less thing to worry about!
✅ A Blank Slate That Works for Any Theme: Our space is designed to be elegant yet flexible, making it easy to customize without overcomplicating.
✅ Easy-to-Use Layout: No awkward spaces or complicated setups—just a simple, beautiful venue that makes decorating a breeze.
5. Forgetting to Promote or Communicate Event Details
The Mistake:
Guests need clear directions, timing, and RSVP details. Poor communication can lead to confusion about where to go, what to expect, or even what to wear.
How Element Helps:
✅ Convenient Central Location: Easy to find in the heart of Downtown Watertown, SD.
✅ Simple Booking Process: Clear details and confirmations to keep you on track.
✅ Event Marketing Support: Need help promoting your event? We can share your event on our page or recommend ways to get the word out!
Ready to Book Your Event? Let’s Make it Happen!
We’re proud to be Watertown’s go-to microvenue for all kinds of celebrations. At Element, we believe event planning should be fun, not overwhelming. Our space is designed to make hosting easy, avoiding common mistakes while giving you the perfect backdrop for your celebration. Book your tour or event today! ✨
Element Private Event Space & Collective Workspace
📍 1 N Broadway, Watertown, SD 57201
📞 (605) 884-5582
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